Why is Enterprise Video Conferencing Important?
Executives from leading companies are embracing the benefits of enterprise video conferencing. Video conferencing encourages and supports learning, collaboration and communication and brings company leaders into the room with their teams and employees regardless of location — with far better engagement than audio conferencing alone. The best enterprise meeting software solutions allow businesses to face the challenges of a global economy in a cost-effective way. Your chosen video conferencing platform serves as the most critical part of a unified communications strategy.
A thoughtful enterprise video conferencing software choice improves collaboration between businesses, suppliers and vendors. Enterprise video communications effectively enable companies to connect with business partners around the globe, whether they work in an office or from home, putting everyone on the same page while creating efficient supply chains and decreasing the timeline for bringing products to market. As most of the world began working from home in 2020 due to COVID-19, video conferencing software proved a vital link in a time of crisis.
Enterprise video conferencing solutions allow management to remotely participate in product development, unifying teams in different development stages and locations and mitigating potential problems. Instant, one-click check-ins and inspections ensure that projects run smoothly, without wasted travel time and expense. Prototype demonstrations, marketing strategy meetings and other large-scale events happen in a single, streamlined video conference event that is preserved in the cloud so no one is left out. Regardless of industry, company projects need to move forward and video makes that happen faster.
The question that matters most isn’t: “Should your company be using video conferencing at every opportunity?” The questions should be: “What are the most critical attributes for your enterprise video conferencing solution?”
What to Look for in Enterprise Video Conferencing Equipment
In 2017, Forbes partnered with Zoom to publish The Connected Culture: Unleashing the Power of Video in Everyday Collaboration. Their research asked senior executives from around the globe to consider an array of potentially critical video conferencing attributes and indicate which would be their top priorities. Regardless of their title or business focus, their responses elevated the same enterprise video conferencing software attributes:
- Reliability/quality: Quality video conferencing saves time and money. Reliability is linked to efficiency. Glitches in video conferencing solutions cost time. A 6-minute delay can waste an hour of productivity. A poor video call can ruin a potential deal.
- Security: Executives should look for security management features such as sign-on procedures and integrity, role-based access and a robust suite of administrative controls. Recent enhancements by Zoom have underscored this important step.
- Cost: While pricing matters, the marketplace for high-quality, reliable and secure solutions is relatively competitive. The bottom line matters, but a free solution may not be the best choice. An affordable, scalable pricing model is crucial for enterprise video conferencing software.
- Ease of use: The best solutions are intuitive, flexible and mobile. Executives aren’t always in their offices or conference rooms. Effective solutions seamlessly connect conference rooms, laptops and mobile devices. Meetings should be easy to schedule and add to open slots in colleagues’ calendars. Intuitive controls should enable screen sharing, streaming, white-boarding and chat.
- Interoperability: Interoperability meshes with the previous four attributes. A high-quality, secure enterprise video conferencing solution should work well with other productivity tools as well as existing security frameworks to create a secure, dynamic communication experience. Without a seamless integration, productivity suffers with the wrong video conference platform.
Remote work is certainly on the rise, but the office isn’t quite empty yet. Enterprise video conferencing solutions require quality boardroom and conference room design, from furniture and equipment to AV systems and acoustic paneling.
Enterprise Video Conferencing Equipment
No communication strategy is complete without the best equipment for your enterprise video conferencing system. DGI offers full design services utilizing our consulting group, ACT Associates, to create the optimal AV presentation room and system for your business. We partner with industry leaders like Crestron, Polycom and Cisco, among others, to outfit your boardroom or conference room with the right audio visual solutions.
The Best Enterprise Video Conferencing Solutions
Every organization is unique when it comes to enterprise video conferencing needs. Which product is best for your business? Let’s take a quick look at the top contenders:
- Microsoft Teams: For businesses already using Business Premium or Enterprise E3 Office 365, Teams is baked into the experience. While the free version has some limitations, the enterprise version offers all-in-one seamless integration with familiar business products such as Excel, Word and Outlook.
- Google Meet: Meet is G Suite’s answer to the need for enterprise video conferencing solutions. Meet integrates with G Suite’s powerful set of products to provide a streamlined user experience. Calendar invites and emails generate automatically, keeping your team on top of upcoming conferences and remote meetings.
- BlueJeans: Verizon’s enterprise video conferencing platform offers many of the same features as Teams and Meet without the need to run either Office 365 or G Suite for an enterprise-level experience.
- WebEx: WebEx is a giant in the video conferencing industry. Around since 1995, WebEx is incredibly robust and built to handle complex conferencing on a global scale. Its price point reflects that.
- GoToMeeting: This sophisticated video conferencing solution offers state-of-the-art features at an attractive price point.
- Zoom: Zoom is a simple, flexible, cloud-based enterprise video conferencing platform uniquely designed for a wide range of business communication uses, including conducting online training, hosting webinars, video demonstrations, and teaching online courses.
The right enterprise video conferencing software offers global companies agility and productivity, no matter where employees are located. Companies with a well-thought-out video conferencing solution don’t fear the changing landscape of today’s global economy and evolving workplaces. Enterprise video conferencing provides a competitive advantage when it comes to seamlessly handling high-priority tasks and nurturing high-quality customer experiences. With the right platform your teams remain engaged, productive and happy, and your vendors, partners and prospects will enjoy a deeper connection with your organization
We’re happy to help you find a solution that fits both your needs and budget. From our knowledgeable sales team to our expert engineers, the DGI team is ready to help you.
Contact us with any questions or to get started!
